The Utah corporate records that are required to be kept permanently are:
1. Minutes of all meetings of Shareholders;
2. Minutes of all meetings of the Board of Directors;
3. Records of all actions taken by Shareholders or the Board of Directors without a meeting;
4. Records of all actions taken by a Committee of the Board of Directors on behalf of the Corporation;
5. Records of all waivers of Notices of Meetings of Shareholders, Board of Directors or Committees of the Board of Directors.
The Utah corporate records that are required to be kept at the corporation's principal office are:
1. The current Articles of Incorporation;
2. The current Bylaws;
3. The previous three years of Minutes of all Meetings of Shareholders and records of all actions taken by Shareholders without a meeting;
4. The previous three years of all written communications to Shareholders as a group and to holders of any class or series of shares as a group;
5. A list of names and business addresses of its current officers and directors;
6. The most recent annual report submitted;
7. The previous three years of prepared Financial Statements.
Additionally, a Utah corporation is required to:
1. Maintain "appropriate accounting records";
2. Maintain a record of the names and addresses of shareholders in a particular way.
A Utah corporation may maintain these records in written form or electronically as long as the electronic records are capable of being reproduced in written form.
AfterIncorporation's tools are specifically designed to aid companies comply with these requirements. Using our tools, your records are not only organized properly, but they can easily be made available to your shareholders and others required to be given access under these laws. You will also find the forms and templates you need to create the documentation to meet these requirements.
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